EXAMINATION & TEST RULES

Examinations at the International Training Institute come in two-fold.  One Mid-term and the other, Final Examination apart from other topic tests.  As such the following is the set of procedures that govern the examination and test process:

1.  DATE AND TIMES FOR EXAMINATION

1.1.  All students MUST sit for their examinations on the dates fixed by the Institute.  The dates and venues for the exams will be made known two weeks prior to the actual examination period (week).   When inside the exam room, students are to have their student ID cards clearly displayed for examination purposes.

1.2.   On the date of the examination or test, students must be inside the assigned venue for examination ten (10) to fifteen (15) minutes earlier than the appointed time. If a students is late for an examination or test:

1.2.1.      He / she will be barred from sitting the exam.

1.2.2.      He / she should immediately consult the Head of Departments (HODs) for further direction and deliberation.

1.3.   Students with medical and other reasons acceptable to the Institute may be allowed to sit late exams but this will only be permitted strictly on the provision of credible evidence such as a medical report.

1.4.   Students with school fee problems must settle all outstanding fees two weeks prior to the examination dates.  Students who fail to do this will not be allowed to sit for the final exams even if he / she settles the outstanding balance on or after the examination dates.  In such situations an "F" grade will be awarded until such time the said exam is done successfully.

1.4.1.      Students affected by (1.4) will be allowed to sit for exams with the immediate next semester's class (es). This means they will be not able to graduate with their own class.

1.4.2.      All queries regarding this matter will be dealt with by the HODs and / or Director of Studies.

1.4.3.      Notwithstanding clause 1.4.1, any students who misses any tests because of school fee problems and that suspended from attending the classes will not be allowed to sit for any tests given during the suspension period will obtain zero (0) grade for the missed tests.

2.      CONDUCTING AND INVIGILATION OF EXAMINATIONS & TESTS

2.1.   Students will be informed of the materials that can be brought into an examination or test venue prior to the examination or test by respective lecturers.  Any student who brings prohibited objects / materials inside the exam / test venue will be dealt with by examiners / invigilators.

2.2.   Cheating in an examination or test will incur serious penalties.  Discussions, exchange of answers and any other action (s) deemed to constitute some element of cheating will be dealt with accordingly.  Depending on the seriousness of the misdemeanor, penalties may range from deduction of full marks to termination of studies at the Institute.

2.3.   Invigilators will be a person (s) other than the normal instructor.  Invigilators will include other lecturers or in authorized circumstances, nominated administrative officers of the Institute.

2.4.   Unless permitted by the invigilators, students are not allowed to leave an examination / test venue at whim.  Students who fail to comply with this rule will be disqualified from the examination / test.

2.5.   Students are not allowed to leave an examination room in the first twenty minutes and the last twenty minutes even if they have completed their examination. This is to prevent unnecessary distractions to those who have just begun writing or are all concentrations in the final stages of their examinations.

2.6.   Students are to conduct themselves appropriately to avoid unnecessary distractions for those who are taking the exam or test. These includes making sure of turning off the mobiles and not moving around.

3.      QUERIES ON GRADING AND LATE EXAMINATIONS

3.1.   Students should use the earliest opportunity to enquire on their grades.  Should students detect any discrepancy in their marks and / or grades, concerned lecturers should be consulted immediately.  Any student who comes two (2) weeks after the publication of the assessment will not be entertained.  It is crucial that students make every attempt to solve any assessment related matter so as to avoid being denied or omitted from eligibility for graduation.

3.2.   If a student failed to sit for a test or failed to hand over an assignment on time, a zero mark will be given. There are absolutely no late tests or extended assignment due dates given. As a scholar, it is the student's responsibility to adhere the due dates set by the institute.

3.3.   In extreme cases, if a student did not sit for the mid exam, a late exam will be given within one week from the date of the mid exam. Student must seek early approval through the Academic Board for a late Mid Exam. If approval is given, full marks will be awarded.

3.4.   Late Final examinations will be conducted strictly for those students with medical certificates authenticating their unfitness to sit Final exams in the designated period.  A medical report from a medical authority with proper and / valid documentation (i.e., signature of doctor, stamp of the hospital / clinic) will be accepted.

3.5.   Students with reasons other than medical should seek early exemptions in writing through the Academic Board for not sitting the Final Exam on the set date.  An alternative exam date will be set by the institute for a supplementary final exam, normally one before the finalization of the assessment process.  Any student who fails to sit this supplementary exam will not receive any further assistance from the Institute.  Missed exam on grounds of reading the time schedule incorrectly, school fee problem, family problems, tribal wars, transport problems, work related issues, and others will not be recognized as plausible reasons. Therefore, students with the above reasons will not be allowed to sit for a supplementary exam.

3.6.   All handling and assessing of supplementary exam is done by the Academic Board. The Board's decision is final.

3.7.   A student who is allowed to sit for supplementary exam will be eligible to obtain a maximum grade of "Pass" for the subject he / she has been given supplementary exam.

3.8.   Students who have query on their Final Examination Marks can appeal to the Academic Board in writing to remark their Final Examination (note this will only apply to the final examination). A fee of K100.00 per unit will be charged and must be paid and the receipt attached together with the appeal letter. However, this does not guarantee the change of status from Fail to Pass or change in Grades. You will be notified the outcome by the Academic Board of your appeal. The Board's decision is final. If you are successful in your appeal, then the appeal fee will be refunded.